October 10, 2017

ELD Certification and Registration: What You Should Know

The construction management industry is finally arriving at the much-buzzed-about ELD Mandate deadline. After December 18, commercial vehicles will need to be compliant with Phase 2 of the Mandate, meaning any commercial vehicle must be equipped with a certified, FMCSA-registered ELD. AOBRDS installed before that date will be considered compliant devices until the full compliance deadline of December 16, 2019.

An ELD that’s fully compliant with the Mandate means making sure it’s certified and registered with the FMCSA. And although there are a number of providers and solutions on the market hoping to earn your business as part of this sweeping new regulation, it’s important to understand the fine print and ensure you know what to look for when considering ELDs for your fleet. Specifically, the terms “certification” and “registration” have been widespread as marketing tools for ELD providers, but it’s important to know that the FMCSA does not directly vet and grant certifications for ELDs.

What exactly does ELD certification and registration entail?

Registration with the FMCSA

The ELD registration process begins when providers create an ELD provider account on the FMCSA’s registration website, where they give basic contact information:

  • Company name and address of ELD provider
  • Name and contact information for primary contact person authorized to certify and verify ELD compliance
  • Names and contact information for one or two alternate contacts

Self-certification is the next step in completing registration.

ELD Certification

ELD certification is a somewhat misleading term—the FMCSA does not certify ELDs itself; ELD providers self-certify to complete the registration process. ELD providers are expected to conduct extensive tests demonstrating compliance with the Mandate’s technical specifications before submitting their registration to the FMCSA. Part of self-certification is the submission of a certifying statement detailing how the ELD was tested — these tests may be recreated by the FMCSA if they conduct an evaluation of the ELD. ELD compliance evaluations are conducted at the FMCSA’s discretion, though providers should expect that their ELD will undergo an evaluation.

The FMCSA has created plans and procedures for proper testing that they’ve published online as a guide for ELD providers. Once testing is complete and the provider is ready to finish the registration and certification process, there’s some more information the FMCSA needs:

  • Name and model number of ELD product
  • Software version
  • Six-character alphanumeric unique ELD identifier assigned by the provider
  • Picture or screenshot of product
  • ELD user’s manual
  • Description of how data transfer works
  • Step-by-step instructions for the transfer of ELD records to an authorized safety official
  • Summary of ELD malfunctions
  • Alphanumeric ELD authentication value

The ELD authentication value is used to verify the ELD’s authenticity when it’s inspected. Section 7 of the final rule provides more detailed descriptions of the data elements required of certified, registered ELDs.

If you’re using an ELD that is later found to be noncompliant, the FMCSA gives you only 8 days from the date of notification to replace it with a compliant ELD.

EquipmentShare Track’s dedicated ELD solution, Contractor E-logs, has officially been added to the list of ELD-compliant devices by the FMCSA. To learn more about our ELD’s technical specifications on the FMCSA’s site, just search “Contractor E-logs” in the list’s Device Name field to learn more and download our User Manual. Contractor E-logs integrates directly with the Track platform specifically with contractors, fleet managers and heavy equipment managers in mind for ELD compliance. Track continues to offer one single destination for tracking your assets, maximizing your uptime and complying with industry requirements.

Still have questions about the ELD Rule or want to learn more about Contractor E-logs? We’re here to help. Get in touch today.


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