April 5, 2018

Tools Fleet Managers Need: CMMS


Computerized Maintenance Management Systems

Machines break down. And it’s up to you as a fleet manager to make sure they get back up and running as soon as possible. You need a system for managing service and maintenance, and this basically boils down to two options: the chaotic guesswork of paper work orders, or a Computerized Maintenance Management Systems (CMMS).

The history of maintenance systems

The first CMMS started popping up in the late 1980s. Prior to that, maintenance data was recorded the old-fashioned way, with paper and pencil. In those days, maintenance was largely reactive, as it was difficult to get a clear picture of what was happening with your fleet and virtually impossible to spot trends. Storing these records also required considerable space in the form of filing cabinets or something similar. Misunderstandings due to illegible handwriting or incomplete information were also common.

Then computers started gaining popularity. The first IBM mainframes found their way into offices in the 1960s, but it wasn’t until the advent of mini-computers (what we now call desktop computers) in the ’80s that this technology finally became accessible to businesses of all sizes.

The 1990s saw an explosion in personal computing, bringing with it a range of CMMS solutions that integrated with SQL Server and Microsoft Access. This led to the adoption of more advanced systems for small- and medium-sized businesses.

By the early 2000s, CMMS technology had moved to the web, with smartphones and mobile tablets bringing the functionality to nearly anywhere. Today most CMMS platforms have moved to the cloud, allowing access to data and insights from anywhere with internet access.

The benefits of CMMS and digital work orders

There are numerous advantages of using a CMMS over a pencil and paper system, including:

Maintenance automation — A quality CMMS solution will allow you to plan and schedule preventative maintenance, extending equipment lifecycle, preventing breakdowns and reducing overall operating costs.

Inventory management — Associate parts with assets, accurately track consumables and link inventory to work orders with a few clicks of the mouse.

More accurate costing — A CMMS with reporting capabilities make it easy to calculate the total cost of ownership for every asset in your fleet.

Paperwork reduction — Capture information digitally, view on multiple devices and eliminate the need to search through folders and filing cabinets.

More efficient work ordersDigitally assign work orders, streamlining workflow and efficiency and providing up-to-date information on maintenance and service work.

Streamlined fleet management — Put business and predictive intelligence to work for you, track key performance indicators, utilization and simplify complex reporting.

Better productivity — Less downtime means more time earning money. Eliminate time spent physically checking inventory or compiling data for complex reports.

A quality CMMS like EquipmentShare Track and its digital work orders capability will provide greater visibility into nearly every aspect of fleet management. It will help you develop an effective asset management strategy. The technology exists to make your job easier — the only question is, why aren’t you using it now?


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